In order to provide the best assistance to campus event planners, comprehensive event planning software must offer:
- Customized processes & scheduling
- Effortless event updates & tracking
- Resources & documentation
- Mobile on-the-go access
- Hardware & software integrations
- Data security & management
- Custom reporting & dashboards
Customized Processes & Scheduling
Custom processes in your event management system allow for designing and publishing online request forms, requiring approvals or additional information, and custom fields for different events to make sure you get all the information you need.
Effortless Event Updates & Tracking
Event manager software should possess a simple interface to make event updates and tracking easy to maintain. Users should be able to make changes to events, including time, date, status and services needed, without having to cancel and redo an entire reservation in the system.
Resources & Documentation
Access to a library of resources and documentation is critical for an efficient event management system. Planners and users need to be able to attach all relevant services and documentation to any event booking, as well as add comments where needed for easy reference.
Mobile On-The-Go Access
A truly comprehensive event management system will need a mobile app that is accessible to users and planners. Students are more mobile now than ever, and in an increasingly online world, event management needs to digitize and become mobile-friendly, including access on smartphones, kiosks, tablets and computers.
Hardware & Software Integrations
Many university campuses already utilize Student Information Services (SIS), facility solutions, video conferencing, and various hardware for HVAC and other monitoring. The ability to integrate with this hardware and software is crucial for a successful, streamlined event management system.
Data Security & Management
Secure event management software will allow planners to display or hide information based on rooms, status, event type, or user. Security personnel should also have access in order to ensure protocols are being followed for events. Frequent back-ups, data encryption, and security monitoring are crucial to protect sensitive student and faculty information.
Custom Reporting & Dashboards
Event reporting is essential not only to successful events present and future, but also for space and real state planning. Event manager software that gives you a clear vision of how your space across campus is being utilized for events gives you a better understanding of wasted space, essential space, and where to budget for better real estate in the future.
What Type of Events Can You Use Event Scheduling Software For?
Effective event scheduling software should be capable of seamlessly managing in-person, virtual, and hybrid events. Fortunately, Accruent EMS provides for all of these key features:
For in-person events, event manager software should enable users to streamline room bookings, allocate resources, and schedule meetings – all while ensuring efficient utilization. Also, users should be able to manage attendees, make catering requests, and reserve equipment for their event.
In the realm of virtual events, event scheduling software should let users schedule online meetings, webinars, and virtual conferences by integrating with virtual meeting platforms, managing attendee registrations, and providing a centralized system for communication and resource allocation.
Event scheduling software should support the coordination of physical and online attendance by allowing for synchronized schedules, managing hybrid meeting spaces, and catering to the needs of both in-person and remote participants.
EMS: Powerful, Easy-to-Use Event Management Software for Planning & Scheduling
Accruent's EMS Conference and Event Management Software offers a one-stop shop where users can access every part of event planning and reporting, simplifying the event management process. EMS Event Management Software provides complete planning control along every step of the event management process and ensures secure access to all event information.
Managing campus events with an efficient event software solution is critical to the success of your campus, and the happiness of your customers, including students, faculty, vendors, outside attendees, and more. EMS is your one-stop shop for a complete, end-to-end event management system.
Start Planning Better, Safer Campus Events Today
Our experts can help you get started with the top-rated EMS event management software today. Contact us to learn more and see a demo.