Simplify meeting scheduling

Meeting and Conference Room Scheduling Software Made Easy

Find the ideal place to meet at the office or on campus. Whether you’re booking a conference room, board room, huddle room or other space, EMS space scheduling software has you covered.

Meeting and Conference Room Scheduling Software

Hassle-Free Scheduling

Cut costs, streamline booking, and create a top-notch meeting experience at your workplace or campus with excellent meeting room reservation software.

Flexible meeting room booking

Room scheduling doesn’t have to be difficult. Easily reserve spaces however you prefer, whether that’s via mobile, web app, tablet, calendar tool, touchscreen kiosk, or digital sign.

Detailed room information

Make sure a particular space meets your requirements ― before you show up. Access details like room size, number of seats, and available technology during booking, so you’ll always have the meeting room information you need.

Frictionless communication

Scheduling meetings across devices, tools, and departments? Conference room scheduling software means you can communicate when, where, and how you need through video conferencing integrations, a centralized calendar, automated notifications, and whatever interface you choose.

Comprehensive space utilization insights

Manage real estate costs and make the most out of your organization’s square footage. Our workspace room booking software helps you gain real-time insight into your utilization metrics — for more accurate forecasting, better budgets, and increased real estate ROI.

Easily managed personal space

Advanced features – like integrated kiosks, desk signage, interactive floor plans, and analytics – make it easier to get work done and improve your organization’s productivity, innovation, and efficiency.

Health and well-being tools

With a conference room scheduler, you can block off spaces and use conference room display panels and mobile booking options to limit room capacities. Automatically schedule cleaning and sanitation for a safer campus or workplace experience.

Locate Ideal Meeting Spaces

From start to finish, enjoy a flexible and secure booking process.

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Connect to existing tools and apps

There’s no need to jump back and forth between applications just to schedule a meeting space. EMS integrates with Microsoft Outlook, Microsoft Exchange, Google Calendar, Zoom, Webex, Microsoft Teams, Skype for Business and other favorite apps and tools.

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Save time when booking

Quickly add new meetings or make changes to timing and resources without having to cancel and redo an entire booking. Create and approve requests using wizards and drag-and-drop functionality, or design and publish configurable online request forms.

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Integrate with building systems

Utilities that are always running ― even when a space is unoccupied — create large and unnecessary expenses for your workplace or campus. Import your facility information and integrate with maintenance and HVAC to automate heating and cooling, saving you energy and money.

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Industries Served

No matter your industry, our meeting room software delivers proven results.

Enterprise workplace management

Give your people the workspaces, resources, and technology they need in your corporate offices. Create spaces where employees can gather, optimize your real estate, and support your workforce no matter they are ― in office, fully remote, or hybrid.

Enterprise workplace management

Campus academic and event management software 

EMS is built to support the academic scheduling needs of your campus. It helps you manage your classrooms, final exams, department meetings, faculty offices, study spaces, campus events, and many other types of space.

Campus academic and event management software 

Professional services space management software

Connect people to workspaces, resources, and technology in your legal, financial, insurance, consulting, or other professional services. Provide white glove service to customers, create seamless employee experiences, and enhance your reputation in the industry.

Professional services space management software

Why EMS?

Our scheduling software helps you lower administrative overhead and reduce meeting scheduling time. You can:

Book anywhere

Book conference rooms on the go with the Direct Spaces mobile app.

Access real-time calendar information

See what spaces are currently open or where your next meeting is taking place.

Report on room usage and service metrics

Measure office demand and assess usage trends – such as who uses a space, why, and for how long – as you monitor service cost and use.

Quickly find rooms for any activity

Manage bookings across rooms and buildings and filter available rooms by location, capacity, or available resources.

Send email alerts to hosts and attendees

Get automated confirmations, room instructions, change notifications, and check-in requests.

Enable self-service video conferencing

Eliminate scheduling complexity with one-click workflows and popular VC technology integrations.

Enforce permissions-based access

Set up reservation forms with custom rules and processes based on seniority or role.

Gain visibility with analytics and reporting

Streamline space requests and improve conference room space utilization with advanced analytics.

Generate and send invoices to anyone

Automatically bill departments and individuals for room and service use, and track invoice status over time.