Find the ideal place to meet on campus or at the office. Whether you’re booking a conference room, classroom, board room, huddle room or other space, EMS meeting room scheduling software has you covered.
Hassle-Free Scheduling with EMS Room Scheduling Software
See how EMS room scheduling software can help your organization cut costs, streamline booking and create a top-notch conference room experience at your workplace or campus.
Enjoy flexible scheduling
Meeting room booking doesn’t have to be difficult. EMS room booking software lets you easily reserve spaces however you prefer, whether that’s via mobile, web app, tablet, calendar tool, touchscreen kiosk or digital sign.
Get comprehensive room info
Ensure a particular space meets your requirements. With EMS, you can access details like room size, number of seats available and available technology – so you’ll always have the meeting room information you need.
Enable frictionless communication
Scheduling meetings across devices, tools and departments? EMS conference room scheduling software facilitates communication everywhere, thanks to its video conferencing integrations, centralized calendar and device-agnostic interface.
Improve space utilization
Manage real estate costs and make the most out of your organization’s square footage. Using EMS workspace room booking software, you can gain real-time insight into your utilization metrics to inform budgets and increase real estate ROI.
Easily manage shared spaces
Advanced features – like integrated kiosks, desk signage, interactive floor plans, global scalability and analytics – make it easier to mobilize your workforce and improve your organization’s productivity, innovation and efficiency.
Using EMS room reservation software, you can block off spaces and use conference room display panels and mobile booking options to set room capacities and facilitate visitor management for a safe campus or workplace experience.
Ideal Meeting Spaces with EMS Room Reservation Software
From start to finish, EMS offers a flexible and secure reservation and meeting room booking process.
Connect to existing tools and apps
There’s no need to jump back and forth between applications just to schedule a meeting space. EMS integrates with Microsoft Outlook, Microsoft Exchange, Google Calendar, Zoom, Webex, Google Workspace, Microsoft Teams, Skype for Business and other favorite apps and tools.
Save time through configurable processes
Quickly add new meetings or make changes to timing and resources without having to cancel and redo an entire reservation. Create and approve reservations using wizards and drag-and-drop functionality, or design and publish configurable online request forms.
Integrate with building systems
Unused or underutilized space often has continually running utilities, leading to large and unnecessary expenses for your workplace or campus. Import your facility information and integrate with maintenance and HVAC to automate heating and cooling, saving you energy and money.
EMS scheduling software helps customers significantly lower meeting management overhead and overtime, improve meeting and resource visibility, and reduce meeting scheduling time. With EMS, you can:
Using the EMS mobile app Direct Spaces, employees book conference rooms on the go.
Access real-time calendar information
View current reservations to see what spaces are open or where your next meeting is taking place.
Report on room usage and service metrics
Measure office demand and assess room usage trends – such as who uses a space, why, and for how long – and monitor service cost and use.
Quickly find rooms for any activity
Manage bookings across rooms and buildings and filter available rooms by location, capacity or available resources.
Send email alerts to hosts and attendees
Deliver automated confirmations, room and AV instructions, change notifications and check-in requests.
Enable self-service video conferencing
Eliminate the complexity of scheduling through one-click workflows and integrations with popular VC technologies.
Enforce permissions-based access
Set up reservation forms with custom rules and processes based on seniority or role.
Gain visibility with analytics and reporting
Streamline complex space requests and improve conference room space utilization with advanced analytics for data-informed decisions.
Generate and send invoices to anyone
Automatically bill departments and individuals for their use of rooms and services and track invoice status over time.
Report on room usage and service metrics
Assess room usage trends – such as who uses a space, why, and for how long – and monitor service cost and use.