Create Professional Events at Scale

Event Management Software to Elevate Your Events & Conferences

Impress attendees & customers with event management software that offers complete control of your planning process all in one place for any event or conference.

Event Management Software - EMS

EMS Conference Management: All-in-One Event Planning Software

Whether approving conference room requests, booking large-scale hybrid events or communicating with service providers, our event booking software simplifies the process each step of the way with an industry-leading event management platform.

Improved Communications

Poor communication is the leading cause of event failure. With EMS, automated notifications mean no detail is overlooked. Additionally, daily event info reports help align pre-meeting tasks and change alerts alleviate manual processes.

Simplified Management

Event management has many moving parts: attendee event registration, processing payments, finding a venue, etc. Our event scheduling software streamlines planning, giving you peace of mind that you’re covered every step of the way.

Maximized Engagement

Create successful events and conferences that exceed event attendees' expectations. Help them gather in the appropriate space with the right resources, and simplify interactions through an easy-to-use interface and responsive mobile app.

Streamlined Processes

Boost your conference and event scheduling with EMS event software. Automate tasks with industry-leading event management tools that eliminate inefficiencies, optimize communication, and increase revenue and event performance.

Real-Time Visibility

Our event manager software helps you minimize costly errors by giving everyone access to the data they need. Daily reports update relevant personnel, customized alerts notify designated individuals, and advanced automation ensures no change goes unnoticed.

Optimized Schedules

For higher education and related industries, the EMS event management platform offers the functionality and integrations you need to manage all activities. Schedule classes by classroom attributes and integrate with your SIS system.

Give Your Event a Professional Flair with EMS Event Planner Software

Our event booking software is packed with event tools you can use to make your conferences and other gatherings shine.

Gain complete scheduling control through configurable processes

Quickly add new meetings or make changes to timing, status, and resources without having to cancel and redo an entire booking. Create and approve reservations using wizards and drag-and-drop functionality, or design and publish configurable online request forms.

Stay in the know with automatic updates

Always be aware of what’s happening around your virtual or hybrid events through automated alerts that provide conference and event management updates – like space usage, event attendees tracking, or service changes – instantly.

Visualize the forest – and the trees – with event planning software

Utilize sophisticated custom event reporting that includes more than 100 built-in reports covering sales, billing, resources, attendee management, and production. You can also create customized reports with a powerful, advanced report builder called Query Builder.

Treat your guests like royalty

Help visitors feel welcome through email communications and digital signage. EMS event management software allows you to provide attendees with white-glove service, with advanced features such as integrated catering, attendee badging and reservation kiosks for exceptional events.

What Customers Are Saying About EMS Event Planning Software

Industries That Use EMS Event Planning Software

Why settle for a one-size-fits-all event management platform? With its highly configurable structure, the EMS conference management software system can be aligned to meet your organization's unique needs, no matter your industry.

Enterprise workplace management

True workplace optimization begins by connecting your employees with the resources they need to be more efficient. But the EMS event planning platform goes further, offering a more holistic approach to enhancing your workplace operations.

Campus academic and event management

EMS is built to support the academic conference and scheduling needs of your campus, so you can manage your classrooms, final exams, departmental meetings, faculty offices, event attendance, study spaces, campus events and more with ease.

What makes EMS event scheduling software stand out?

Say goodbye to the days of costly delays or disruptions caused by ordering mistakes or last-minute changes. EMS is an event management platform that stands apart from the crowd, thanks to:

The EMS Direct Spaces mobile app

View, create and manage seamless event bookings on the go through an intuitive event app interface.

A full suite of integrations

Work from within a full range of communication and scheduling tools like Outlook, Teams, Zoom and Webex.

Event detail management

Attach all relevant services and documentation to a booking and add comments where needed for easy reference with EMS's event management tools.

Digital signage and kiosks

Integrate with a variety of signs and kiosks to promote events, publish calendars and offer up-to-date event details

Strong security

Hide event information, add security personnel to alerts, or use EMS Cloud Services advanced protection features.

Repeatable processes

Save time by cloning recurring meetings and events while capturing details such as catering preferences and video conferencing.

Advanced grouping tools

Create multiple service orders within each conference or event booking for easy reference.

Event setup communications

Give your operations crew the info they need via daily setup worksheets and event reports.

People Also Ask

What is event planner software?

Event planner software is a digital tool designed to streamline and simplify the process of organizing and managing events. It helps event planners, coordinators, and businesses efficiently handle various aspects of event management, including budgeting, scheduling, guest list management, vendor coordination, and logistics. This software often offers features like event registration, ticketing, venue selection, and marketing tools to enhance event promotion. Users can create customized event plans, track progress, and collaborate with team members, making it easier to ensure all details are executed smoothly. Additionally, event planner software can generate reports and analytics, providing valuable insights into event performance. Overall, it enhances productivity, minimizes errors, and enhances the overall experience of planning and executing events, whether they are small meetings, conferences, weddings, or large-scale festivals.

What is an event management software?

Event management software is a digital solution designed to facilitate the planning, organization, and execution of events, such as conferences, weddings, festivals, or corporate gatherings. It offers a comprehensive suite of tools and features to streamline various aspects of event coordination. This includes tasks like budgeting, venue selection, guest list management, registration, ticketing, scheduling, and marketing. Event management software enables event planners to centralize information, collaborate with teams, and automate processes, reducing manual effort and the risk of errors. It often provides real-time data and analytics for tracking event performance and making informed decisions. Overall, event management software enhances productivity, improves communication, and ensures a seamless and memorable event experience for both organizers and attendees.

What are the 7 P’s of event management?

The 7 P's of event management are a framework for planning and organizing successful events. They include:

  1. Purpose: Define the event's goals and objectives.
  2. Planning: Develop a detailed plan, including logistics and timelines.
  3. People: Assemble a skilled team to execute the event.
  4. Promotion: Market the event to attract attendees.
  5. Place: Choose a suitable venue for the event.
  6. Preparation: Ensure all logistical and technical aspects are in order.
  7. Presentation: Execute the event, focusing on delivering a memorable experience.

Accruent EMS (Event Management Software) can support these 7 P's in various ways:

  • Planning: EMS helps in scheduling and managing event spaces, resources, and equipment. It streamlines the planning process by providing visibility into room availability and resource allocation.
  • Place: EMS assists in venue selection by offering detailed information about available spaces, capacities, and layouts. It helps you make informed decisions regarding the most appropriate venue for your event.
  • Preparation: EMS ensures that all logistical aspects are in order by managing room setup, catering, A/V equipment, and other resources. It helps in coordinating these details efficiently.
  • People: EMS facilitates team collaboration by allowing event planners and coordinators to communicate and share information within the software. It ensures that everyone involved is on the same page.
  • Presentation: During the event, EMS can help with real-time monitoring of space utilization and resource availability, ensuring that everything runs smoothly.

While Accruent EMS primarily focuses on the "Place" and "Preparation" aspects of event management, it indirectly supports the other 7 P's by providing tools and features that enhance overall event planning and execution.

What is an event booking system?

An event booking system is a digital platform or software that facilitates the reservation and management of events, such as conferences, meetings, or parties. It allows users to check event availability, select dates and times, and secure bookings, often including payment processing. Event organizers and venues use these systems to streamline the scheduling and coordination of events, while customers benefit from the convenience of online booking and real-time availability information. These systems can also provide tools for event promotion, attendee registration, and communication, making them essential for efficient event planning and organization.

What are the two types of booking systems?

There are two main types of booking systems:

  • Manual Booking Systems: These systems rely on human intervention for reservations and scheduling. They involve phone calls, emails, or in-person interactions to make bookings. While traditional, they can be time-consuming and prone to errors.
  • Automated Booking Systems: These systems use software and technology to handle reservations and scheduling. They include online booking platforms, mobile apps, and computerized systems that allow users to check availability and make reservations without direct human involvement. Automated booking systems are more efficient and are commonly used in various industries.
  • Accruent EMS (Education Management Solutions) is an example of an automated booking system. It's specifically designed for managing and scheduling spaces and resources within educational institutions like schools and universities. EMS is an automated system that streamlines the reservation of classrooms, meeting rooms, and other facilities, making it more efficient and organized compared to manual booking methods.