Did you know that the U.S. meetings industry generates approximately $300 billion every year?
With those huge numbers, it's no wonder that scheduling large conferences and conventions can be so stressful: whether you're dealing with a relatively small office building or a huge convention center, the logistics are complex—and the cost is high.
Things can become especially difficult when it comes to scheduling. Who's going to use the Einstein Room at 3:00 PM? Where will the production team meet after lunch? These questions can be time-consuming and the coordination can be overwhelming.
That's why many administrative professionals turn to a conference room scheduling display that organizes the logistics of large conferences.
With that in mind, it’s important to keep in mind that there’s a right way and a wrong way to use scheduling displays. Keep reading to learn about the benefits of digital scheduling displays and how to get it right.
The Pitfalls of Workspace Management
It's no secret that the pandemic is changing what office spaces look like, but as we begin to move into post-pandemic life, we're dealing with physical workspaces again.
The problem with managing these spaces is that— no matter how far technology advances— we're often stuck with the fact that only one group can use a given space at one time.
If the marketing team is in the third-floor conference room at 11:00 AM, then you'll need somewhere else to meet with your client. No amount of technology can change that.
That said, even though technology can't change the nature of physical reality, it can make it easier to manage both physical and digital workspaces.
That's where conference room scheduling displays come in.
What is a Conference Room Scheduling Display?
A conference room scheduling display is any kind of display board that shows who's meeting in what room at what time.
It's that simple— and that important. Without these tools, it's easy for employees and convention attendees to get lost and confused, particularly in a large or complex context. That’s why scheduling displays are so essential to making large events flow smoothly.
A conference room calendar display does the same thing, but it also has the power to organize many rooms in an office building over a particular period (such as a week or month).
And this is much more effective than pre-existing alternatives. A traditional analog display, for example, requires that people manually update the board at regular intervals. While these analog conference room scheduling displays are better than nothing, they're complicated and difficult to maintain throughout the day. That's why many administrators are looking for other ways to manage workspaces.
Scheduling with Conference Room Digital Signage
Now it's time for facilities management teams to turn to a better option: digital signage.
Digital scheduling displays remove all the time and hassle involved with analog displays while providing a centralized tool from which administrators, employees, and conference attendees can access a master schedule.
Say, for example, that you're in your office and your supervisor calls and asks to meet for your weekly check-in a couple of hours early. Without centralized digital signage, you'll waste time running around the building and searching for empty conference rooms. This kind of situation is unprofessional and unproductive.
With the help of a good digital system, on the other hand, you can make conference scheduling as easy as finding an empty conference room and reserving it with one or two clicks.
Get Robust Digital Conference Room Displays with EMS
EMS is a space management and room scheduling software with robust conference room scheduling functionalities. Here are some of the features that make it a great choice for your business.
Control Over Scheduling
EMS is a single software that gives users the control to schedule countless rooms. This means that many different people can see, edit, and manage the spaces in your office or conference building directly from their point of access.
You could always use built-in conference scheduling systems like Outlook conference room display. That said, these programs often have limited functionality and features.
EMS, on the other hand, integrates directly with Outlook. That means you get all the benefits of EMS and the benefits of working on Outlook.
Many Different Access Points
The problem with some digital scheduling display systems is that they have just one access point, whether that be a mobile software, a web application, or a computer program.
This can be extremely limiting if you want to use a conference room schedule LCD display and have the capability to update it automatically with input from mobile devices, kiosks, and an online web portal.
You don't have such limitations with EMS. Instead, you'll be able to reserve rooms and manage spaces easily from several different access points. Additionally, everyone with access will be able to see those changes. This can help avoid confusion, scheduling conflicts and double booking.
Lots of Options
The best part is that you can use EMS in almost any situation.
Maybe you're scheduling daily meetings with clients. Or maybe you're managing a large event. Or maybe you're setting up video conferencing. Or maybe you're handling large workspaces.
Maybe you're even dealing with academic logistics like exam scheduling or classroom management.
No matter what workspace situation you have on your hands, EMS can make your life simpler and easier.
Revolutionize Your Conference Room Scheduling with EMS
Do you want to save time, money and energy by switching from analog to a digital conference room scheduling display? Do you want to ease the daily grind and smooth out the logistics of scheduling both large conferences?
If so, consider EMS.
But don't take our word for it. To learn more about how EMS works, check out our full catalog of video demos here.