Conference and Event Management Software

Simple, powerful space management for professional schedulers

EMS minimizes your administrative effort by reducing the steps needed to manage a meeting. Expert users can efficiently create and approve reservations and services, generate and distribute reports, and take advantage of the full capabilities of the dynamic EMS scheduling platform.

EMS Event Management Software and Conferencing Benefits

EMS is designed for the complexity of adding and managing resources and services within a reservation. Say goodbye to the days of costly, unwanted deliveries, delays or disruptions caused by ordering mistakes or last-minute changes. With EMS, expert users can: 

Define all the Services

You Offer Configure specific details, options and billing requirements for each service.

Group Orders for Easy References

Create multiple service orders within each meeting or event booking.

Deliver Accurate Service and Resource Orders

Ensure up-to-the-minute accuracy with service order and change reports.

Confirm all Service Requests with Hosts

Notify reservation requestors via email to confirm order details or changes.

Share the Event Setup Details for Any Given Day

Give your operations crew the info they need via daily setup worksheets and event reports.

Auto-Send Service Order Updates

Ensure service order accuracy when clients and hosts request changes.

Eliminate Missed Communications

Poor communication is the leading cause of meeting and event failure. EMS streamlines your workflows and ensures you have up-to-date communications with your service providers. 

EMS helps planners avoid meeting disasters by enabling and delivering automated notifications – available on multiple devices and platforms – so that no detail is overlooked. The platform allows you to:

• Coordinate and automate communications:
  Alleviate the need for one-off emails and manual processes with change alerts and email notifications.
   
• Send alerts to specific individuals:
  Designate individuals to be automatically emailed of any changes or cancellations
   
• Use daily reports to align pre-meeting tasks:
  Built for planners, EMS daily reports are automatically emailed prior to a meeting or event

Follow-Up Events with a Professional Touch

EMS consolidates and handles all your internal and external invoicing needs, allowing you to: 

(jump to each section by clicking these links)

• Simplify Event Management
• Optimize Your Schedules
• Generate Customized Reports
• Save Time and Money
• Maximize Attendee Engagement
• Streamline Manual Processes

Simplify Event Management to Create Standout Events at Scale

There are lot of moving parts to event management: you must register attendees, process payments, ensure data security, find a venue – the list goes on. EMS can simplify the event management process, allowing users to:

• Simplify room and meeting scheduling
• Coordinate resources, services and catering
• Automate pricing and invoicing
• Ensure data security and privacy
• Automate service order updates

Optimize Your Schedules

EMS Campus ™ offers the functionality and integrations you need to schedule all activities, classes and events in higher education and related industries. This includes capabilities like:

• Scheduling classes by classroom attributes like room size, equipment and location
• Preconfigured reports that are generated based on specific academic data
• Final exam scheduling
• Integration with broader event management tools for a comprehensive view of campus spaces
• Bidirectional integration to student information systems (SIS)

WATCH THE WEBINAR “A SAFE RETURN TO CAMPUS”

Generate Customized Reports to Maximize Your Success

Understanding your successes and identifying areas of improvement can help you continuously optimize your events and schedules. EMS software facilitates this by offering a variety of reporting capabilities, including over 100 standard reports and customizable reports. These allow you to:

• Get a real-time understanding of your event-related data
• Share, export or chart critical information
• Make informed business decisions
• Reduce waste and maximize utilization
• Integrate your insights with other relevant software

Save Time and Money

EMS can minimize costly errors by streamlining communication and avoiding mistakes. This is done using:

• Daily reports that focus meetings and make sure all relevant personnel are fully updated on tasks and progress
• Advanced communication tools – including change alerts, automations and email notifications –that automate previously manual processes and ensure that no change goes unnoticed
• Customized alerts that can be automatically sent to designated individuals

Maximize Attendee Engagement

Create events, meetings and work environments that exceed the needs and expectations of attendees by:

• Scheduling appropriate spaces based on capacity and available tools
• Using digital hardware to improve the attendee experience
• Simplifying interactions through an easy-to-use interface and responsive mobile application

Streamline Time-Consuming Manual Processes

Meeting scheduling and event planning  can take time and ultimately cost efficiency. EMS event management software allows you to automate and streamline tasks so you can eliminate inefficiencies, optimize communication and increase your revenue and event performance.

TESTIMONIALS