Simple, powerful space management for professional schedulers

EMS minimizes your administrative effort by reducing the steps needed to manage a meeting. Expert users can efficiently create and approve reservations and services, generate and distribute reports, and take advantage of the full capabilities of the dynamic EMS scheduling platform.

Complete planning control in a single source of record

Whether you are approving room requests, booking large-scale events or communicating with service providers, EMS simplifies the process at each step along the way. With EMS, expert users can:

Quickly add new meetings to the calendar

Quickly add new meetings to the calendar

View the entire calendar or filter by status or code, and create and approve reservations using wizards and drag-and-drop functionality.

Create customized scheduling processes

Create customized scheduling processes

Design and publish online request forms and require approval or additional information for specific requests via user defined fields.

Effortlessly add event updates

Effortlessly add updates to existing events

Make changes to the timing, status and amount of services and resources without having to cancel and redo an entire reservation.

Communicate via digital signage

Communicate via digital signage

Integrate with a variety of signs and kiosks to promote events, publish calendars and offer up-to-date event details.

Save time for planning future events

Save time for planning future events

Clone recurring meetings and capture details such as catering preferences and video conferencing.

Link all documentation to reservations

Link all documentation to reservations

Attach all relevant services and documentation to a booking and add comments where needed for easy reference.

Track and manage visitors

Track and manage visitors through EMS

Help visitors feel welcome through customized badges, emailed updates and informative digital signage.

Utilize sophisticated event reporting

Utilize sophisticated event reporting

Reference more than 100 built-in reports covering sales, billing, resources, attendees and production.

Provide security where necessary

Provide security where necessary

Display or hide event information based on room, status, or event type, and add security personnel to automated event notifications.

Link spaces, services and resources to reservations

EMS is designed for the complexity of adding and managing resources and services within a reservation. Say goodbye to the days of costly, unwanted deliveries, delays or disruptions caused by ordering mistakes or last-minute changes. With EMS, expert users can:

Define all the services you offer

Define all the services you offer

Configure specific details, options and billing requirements for each service.

Group orders for easy reference

Group orders for easy reference

Create multiple service orders within each meeting or event booking.

Deliver accurate service and resource orders

Deliver accurate service and resource orders

Ensure up-to-the-minute accuracy with service order and change reports.

Confirm all service requests with hosts

Confirm all service requests with hosts

Notify reservation requestors via email to confirm order details or changes.

Share the event setup details for any given day

Share the event setup details for any given day

Give your operations crew the info they need via daily setup worksheets and event reports.

Auto-send service order updates

Auto-send service order updates

Ensure service order accuracy when clients and hosts request changes.

Eliminate missed communications

Poor communication is the leading cause of meeting and event failure. EMS streamlines your workflows and ensures you have up-to-date communications with your service providers. 

EMS helps planners avoid meeting disasters by enabling and delivering automated notifications – available on multiple devices and platforms – so that no detail is overlooked. The platform allows you to:

  • Coordinate and automate communications: Alleviate the need for one-off emails and manual processes with change alerts and email notifications.
  • Send alerts to specific individuals: Designate individuals to be automatically emailed of any changes or cancellations
  • Use daily reports to align pre-meeting tasks: Built for planners, EMS daily reports are automatically emailed prior to a meeting or event

Follow up events with a professional touch

EMS consolidates and handles all your internal and external invoicing needs, allowing you to:

Generate and track all invoices

Generate and track all invoices

Generate invoices prior to meetings or events and update and track associated deposits, payments and adjustments.

Quickly retrieve invoices and payments

Quickly retrieve invoices and payments

Use the transactions browser to locate the exact event statement and information you need.

Share charges where necessary

Share charges where necessary

Allocate charges for bookings and send automatic notifications across multiple cost centers or individuals.

Contact service providers directly

Contact service providers directly

Automatically email detailed invoices to all service providers in your system.

Build flexibility into your offerings

Build flexibility into your offerings

Offer a variety of pricing options including hourly, half-day and full-day flat rates.

Integrate with accounting systems

Integrate with accounting systems

Post billing transaction reports directly into your accounting system.

Are You Ready to Unbox your Space and Unleash the Potential of your Organization?

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