For Campus Academic and Event Management

Institutions are evolving at a rapid rate

Colleges and universities are struggling to perform a delicate balancing act of keeping tuition affordable while managing costly facilities. Budgets are tighter than ever, antiquated buildings are inefficient, and outdated scheduling processes lead to decreased productivity. Here are just a few of the ways that campuses are evolving:

Employee and student expectations are changing

Students and faculty are becoming more selective in their school search, looking for greater flexibility, mobility and collaboration. Access to technology is now a must-have, not a nice-to-have.

Spaces are less often dedicated or designed for one use

There is shift away from traditional learning spaces to meet the way that students, faculty and employees work and learn. Campus spaces are evolving to better support collaboration and multi-use.

Real estate is one of the highest expenses

Real estate costs are increasing while underutilization rates of this valuable resource remain startlingly high. And buildings are only getting older: 58% of real estate assets are more than 25 years old.

Traditional scheduling is draining the budget

Scheduling-related issues like double-booked spaces, under-utilized spaces, over-booked AV inventory and wasted services are negatively impacting the department or facility budgets.

Scheduling technology for the modern campus

A single, centralized room and resource scheduling platform such as EMS enables campus and event planners to efficiently and cost-effectively schedule everything from classes to study spaces to event spaces, allowing academic institutions to capitalize on their real estate.

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EMS for Academic Scheduling

EMS Campus™ offers the functionality your academic schedulers demand and the integrations to support your existing investments and technology infrastructure. EMS capabilities for academic scheduling include:

Course scheduling scenarios

Creating and testing multiple course and room optimization scenarios.

Course optimization

Bulk scheduling of hundreds and even thousands of course sections with our Optimization tool.

Scheduling by classroom attributes

Scheduling classrooms according to attributes such as room size, equipment, location, accessibility and availability.

Scheduling by preferences

Capturing and accommodating departmental, instructor and other preferences via the web-based interface.

SIS Integration

Allowing full, bidirectional integration to student information systems (SIS).

Final exam scheduling

Scheduling of final exams into available spaces and times in a variety of spaces.

Preconfigured reports

Generating reports on the data specific to academic schedulers, including classroom seat fill, ‘prime time,’ and back to back assignments.

Integration with event planning

Providing powerful event management tools alongside classroom scheduling to allow for a complete view of the utilization of all campus spaces.

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EMS for Event Management

With over 1,000 higher education customers in North America, EMS is the gold standard for campus event management. Whether you’re planning a departmental meeting, a VIP executive luncheon with major donors, or the next televised Presidential debate, EMS Campus manages it with rich features:

Online request forms

A highly configurable, web-based request process that captures mandatory event details, including through custom user-defined fields.

Full-service conference and event management

Includes workflows for the coordination of departments such as catering, housekeeping, facilities, audio visual and IT support, and public safety/security.

Full reservation calendar views

Browse, filter and display a list of current reservations to see what spaces are open or where your next meeting is taking place.

Support for recurring and repeating events

Book recurring meetings conveniently within the same reservation and easily clone entire past bookings for repeated events like annual banquets.

Safety-net email processes

Open communication for reservation requestors, service providers and others that confirm details or changes and eliminate missed communications.

Over 110 preconfigured reports

Easy tracking and reporting of all event-related finances and contracts such as deposits, payments, adjustments, and more, including automatic emails.

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Optimize Your Campus Scheduling

True campus optimization begins by connecting your community with the spaces, resources and technologies they need to be more efficient. But EMS Software goes further, offering a more wholistic approach to enhancing your campus operations. EMS transforms your organization in three stages:

Digitize

Integrate your complex campus on a single, highly conﬁgurable platform that scales with you.

The EMS Platform lets you:

Simplify room and meeting scheduling
Optimize classroom and exam scheduling
Coordinate resources, services and catering
Automate pricing and invoicing
Simplify conference and event scheduling

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Engage

Create an innovative, collaborative and inspiring work environment that's responsive to the needs of your employees and students.

Using the EMS Platform, you can:

Offer self-service room and space requests
Schedule courses based on technology and capacity
Improve visitor experience with digital hardware
Connect the community with improved mobile access

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Optimize

Gain visibility and control over your data and apply those insights to informed real estate decisions that drive value for your institution.

EMS gives you everything you need to:

Make informed decisions with space utilization data
Improve your environmental footprint with HVAC integrations
Integrate usage data with advanced business intelligence systems

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The ideal scheduling solution for all higher education professionals

Since 1986, EMS has helped to fulfill the scheduling needs of individuals in a wide variety of departments, schools, or the entire campus.

Campus registrars and planners

EMS provides robust classroom and exam scheduling capabilities, identifies how to use space efficiently for class planning, coordinates with conferences and events for mixed use of classrooms, and more.

Directors of unions and athletics

Event planners value EMS as an easy, single platform that frees up their staff’s time through automation, reporting, invoicing, billing, notification tools, a reservation book and an online request process.

Campus service managers

EMS offers the ability to manage space and services together, with features such as set-up worksheets, dynamic, real-time reports, and automatic communications for change requests and cancellations.

Campus facility professionals

Property and real estate managers appreciate that EMS reports on space utilization, supports room charging to invoice for room use, and integrates with HVAC, ARCHIBUS, digital signage, and other systems and hardware.

Campus security and risk managers

Those who support risk planning and mitigation initiatives appreciate the dashboard for all events and classes, the automated updates and notifications and the ability to require and enforce all legal policies for managed events.

Directors and managers of IT

IT professionals appreciate how the end-to-end EMS platform replaces or integrates with many systems, requiring fewer resources and less attention. With Cloud Services for EMS, campus IT can rely on all-inclusive managed hosting.

Are You Ready to Unbox your Space and Unleash the Potential of your Organization?

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Unbox Your Campus

Academic classroom and event scheduling in one platform

Institutions are evolving at a rapid rate

Employee and student expectations are changing

Spaces are less often dedicated or designed for one use

Real estate is one of the highest expenses

Traditional scheduling is draining the budget

Scheduling technology for the modern campus