• Create Your Rules and Parameters: This includes your availability, time preferences, room preferences and more.
  • Share Your Meeting Link: Send guests a calendar invite that they can easily accept or decline.
  • See Your Meeting Booked: The time, space and details will automatically populate on all relevant calendars – no hassle, no confusion.

Online Meeting Booking Software from EMS Benefits All Industries

The best online meeting booking software systems help foster a connected, collaborative and efficient environment – no matter your industry. With scheduling software from EMS, you get:

  • Improved meeting scheduling
  • Higher efficiency through integrated systems
  • Simplified communication
  • More productive meetings
  • Error-free automated pricing and invoicing
  • Time savings with simplified scheduling
  • Full realization of workplace investments


Advanced EMS Features Put Booking on Autopilot So You Can Focus on What You Do Best

Streamlined Workflow Management

EMS takes all the legwork off your plate, automatically sending meeting reminders, follow-up notes and any update or cancellation information directly to all participants. That way, you can focus on your job knowing that the meetings are handled.

A Modern User Experience

Today’s users expect seamless, streamlined online experiences. EMS provides exactly that, allowing users to schedule and update meetings in just a few clicks. That way, they’re free to move about their day in seconds.

Calendar Syncing

You can easily sync EMS with other professional calendars – including Outlook, Exchange and Office 365 – to reduce friction, avoid double bookings and close any communication gaps with your attendees. See all integrations.

Meeting Alerts

You and your attendees will get notified right away – via SMS, email, or EMS’ Direct Spaces mobile app – every time a meeting is booked, cancelled, updated, coming up or rescheduled.

No-Show Protection

Automated reminders and prepayment options can help protect against no-shows and casual bookings, ultimately saving time and reducing major frustration.

Virtual or Hybrid Meetings

Integrations with video conferencing tools – like Zoom, Microsoft Teams and Skype – make it easy to meet virtually or in a hybrid setting. You can also book rooms by technological capability to ensure that you always find the most appropriate space to suit your needs.

Effective Team Management

Add team members to your EMS tool and allow them to set their schedules and availabilities to maximize productivity, avoid no-shows and more.

Intuitive Mobile App

No desktop? No worries! With EMS’ Direct Spaces mobile app, you can book meetings, find rooms, update your schedule and more via your tablet or smartphone. This not only improves the user experience but also makes it easier to streamline bookings across multiple locations and platforms.


Meeting Booking Software for Better Meeting Scheduling

Meeting booking software is your number one tool for improving how meetings get scheduled. EMS’ meeting scheduling software takes the hassle out of finding a place where participants can gather – so that you can focus on the actual purpose of the meeting rather than the logistics.

With the right meeting booking software, you solve common problems including:

  • Double-booked meetings
  • An inability to locate available spaces
  • Scheduling filters that are too simplistic
  • Lack of visibility into room capacity
  • Difficulty updating meetings on the fly
  • Missed cancellations
  • Inadequate resources (e.g., video conferencing equipment) in meeting rooms


Flexible and Customizable Booking Settings Streamline the Scheduling Process

Use EMS’ intuitive booking settings to streamline and simplify the meeting and appointment scheduling process.

Customize Bookings to Fit Your Schedule

Busy? No problem. Using EMS, you can filter the days and times that make sense for you.

Avoid Scheduling Conflicts

Easily reschedule meetings, avoid conflicts and stay up to date with your upcoming reservations using EMS’ intuitive app.

Manage Personal and Professional Schedules

Sync to your personal calendar(s) to reduce double-booking and understand your schedule holistically.

Stay on Top of Time Zones

Different time zone? No problem! EMS allows you to manage time zones and find appropriate slots easily and efficiently.

Meet Wherever it Suits You

Have different people using different tools? EMS makes meeting across platforms a breeze with integrations with Microsoft Teams, Zoom and other tools.

With EMS, our mission of customer satisfaction has improved dramatically. Being able to constantly know the status of the overall event and all the components within the event at one time – that complete visibility has been just a really big benefit for us.”
Kathleen Rydelek, Senior Staff Specialist, Facilities Management Services

See why Rochester Institute of Technology uses the EMS meeting room booking system to manage all aspects of campus events.

EMS Online Meeting Booking Integrations

Our online meeting scheduling software can integrate into your company networks and into many web-based tools and applications. Integrations include:

  • Microsoft Exchange
  • Microsoft Outlook
  • Skype
  • Microsoft Teams
  • Zoom
  • HR systems
  • Sensors
  • Video conferencing
  • Facility Management
  • HVAC
  • Customer-Specific Applications