Video Conferencing

Empower with convenient video conference scheduling

Organizations are investing heavily in the latest video conferencing (VC) technologies to unite dispersed teams and foster communication. The EMS platform supports and integrates popular technologies like Skype for Business, Polycom, Cisco TMS and Microsoft Exchange, making hybrid meetings as easy to plan as any other type of event.

Provide one-click, self-service video conferencing

When users book meetings through the EMS Web App or EMS Mobile App, EMS connects the VC directly to the meeting by inviting the technology (such as Skype) or the assigned Exchange resource mailbox to the reservation.

Employees no longer need to worry. When it’s meeting time, one click starts the video conference.

Deliver managed video conferences with ease

Organizations can also use EMS to support managed or requested video conferencing, where IT and audio-visual technicians receive instructions to configure and administer the technology.

EMS manages these complex requests and improves communication among the team members responsible for the meeting’s success.

Full VC support, from start to finish

EMS supports the scheduling of self-service and managed video conferences, all in a single solution. These features include the ability to:

Automate the management of services

Auto-add equipment and modify services for each space.

Allow for and track recurring meetings

Set up repeated VC meetings in a single, easy-to-locate reservation.

Send email confirmations to hosts

Send verification emails with instructions and attachments.

Connect all related VC reservations

Link bookings together in EMS, so that if one changes, they all automatically update.

Provide set-up details to tech and facility teams

Create detailed Setup Worksheets for video conferencing coordinators and technicians.

Connect easily with VC technologies

Make planning a video conference (VC) easy with EMS integrations through Exchange and connectors.

Prioritize the most important meetings

Administrators can prioritize VC meetings and resources based on user status or set up wait lists for periods of exceptional demand.

Share reservation information automatically

Replicate reservation information directly into your VC system to eliminate manual processes and potential input errors.

Report on all VC meetings and services

View trends, costs and statistics and assess needs from a dedicated utilization report for all VC activity booked through EMS.

Dial in your video conference scheduling with EMS