Schedule desks and workspaces

EMS makes it faster and easier to book space as needed, supporting the flexible, activity-based workplace. Make any space available in EMS, whether it’s a cubicle, shared table, standing desk, parking space or closed-in office. You can also enable EMS to accept and route requests for managed workspaces with services and resources.

Simplify self-service through easy-access devices

Everyday users can reserve spaces quickly and conveniently from a variety of access points. Have employees book or check-in at centrally located kiosks, reserve spaces in advance through online request forms, or use programs like Outlook to book a space and add it to their personal calendars.

Learn more about Points of Access

Increase teamwork and collaboration

Floor managers and EMS administrators can help foster innovation and a collaborative environment by seating business units or project teams together in designated areas or neighborhoods.

Using EMS, employees can be ideally situated for productivity and proximity to the resources they need, whether they're working from their primary office or visiting a remote company location.

Full office hoteling support from start to finish

EMS is a comprehensive scheduling platform that offers a full range of features. These include the ability to:

Speed up the check-in process

Speed up the employee check-in process

With email alerts, floor maps, RFID integration, search filters and favorites, users can select or check in to a workspace in seconds.

Support neighborhoods and working groups

Support neighborhoods and working groups

Provide accurate, online floor plans, so employees can locate and reserve spaces near colleagues and resources.

Help visitors feel more welcome

Help visitors feel more welcome

Provide office visitors with event listings, maps and wayfinding tools – everything required to get oriented and be productive.

Enable mobile and on-site reservations

Enable mobile and on-site reservations

Harness touchscreens, mobile devices and digital signage to help employees book a room or workspace.

24/7 scheduling for everyday users

24/7 scheduling for everyday users

Deliver round-the-clock access for employees to reserve, update or cancel workspaces, all according to your established business rules.

Enforce hoteling workflows

Enforce your hoteling workflows

Embedded rules control access to meeting rooms and workspaces as well as the frequency and duration of bookings.

Support reverse hoteling

Support reverse hoteling initiatives

Automatically free up permanent workspaces when vacant, creating even more opportunity to optimize your cost per square footage.

Provide automatic billing and invoicing

Provide automatic billing and invoicing

Track use by group or individual for internal billing and budget allocation, automatically sent on whatever cycle you choose.

Apply room and desk usage metrics

Apply room and desk usage metrics

Capture usage data for the hours desks are empty, how often bookings are canceled and even the cost of unoccupied spaces.

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