Simplify meeting scheduling

Every day, employees are tasked with finding the ideal place to meet or work, whether it's a conference room, boardroom, huddle room or studio. EMS makes it faster and easier to book rooms and meetings by supporting flexible, activity-based workplaces and campuses.

Provide full-service access to your users

EMS users can easily reserve or request spaces and services in the way they prefer, whether that’s using a mobile device, a calendar tool such as Microsoft® Outlook, or an on-location touchscreen kiosk or digital sign.

From start to finish, EMS offers a flexible and secure reservation process. With EMS, you can:

Access the latest calendar information

Access the latest calendar information

Browse and view a list of the current reservations to see what spaces are open or where your next meeting is taking place.

Quickly find rooms for any kind of activity

Quickly find rooms for any kind of activity

Filter available rooms by location, capacity or available resources and services, and enable friction-less bookings.

Schedule and manage reservations on the go

Schedule and manage reservations on the go

Use your Apple or Android device for mobile scheduling, including changes, invitations and on-site check-in.

Send email alerts to hosts and attendees

Send email alerts to hosts and attendees

Deliver automated confirmations, room and AV instructions, change notifications and check-in requests to individuals or groups.

Enable self-service video conferencing

Enable self-service video conferencing

Eliminate the complexity of scheduling through one-click workflows and integrations with popular VC technologies.

Enforce permissions-based access

Enforce permissions-based access

Set up reservation forms with custom rules and processes based on seniority or role.

Generate and send invoices to anyone

Generate and send invoices to anyone

Automatically bill departments and individuals for their use of spaces, services and resources and track the invoice status over time.

Report on room usage and service metrics

Report on room usage and service metrics

Assess room usage trends – such as who uses a space, for what reason, and for how long – and monitor service cost and use.

Integrate with other building systems

Integrate with other building systems

Import your facility information and integrate with HVAC systems to automate heating and cooling and save energy.

Administer using the controls and business rules you want

Allowing for self-service reservations does not mean giving up control of your spaces. EMS administrators can configure permissions to ensure proper use and availability of organizational resources.

Administrators can also create room-specific reservation templates with varying levels of information or required approvals. For example, certain conference rooms can be restricted to specific individuals or departments.

Are You Ready to Unbox your Space and Unleash the Potential of your Organization?

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