In the beginning

It all started with a book. This single, oversized and bound ledger recorded the schedule of classes, meetings, and events at Colorado State University. People spent valuable time calling or visiting the scheduler’s office to find and book a room, inquire about a location, and make changes. They asked, “Can’t this be faster and easier?”


Great meetings

For three decades and counting, EMS Software is committed to helping people create great meetings. EMS offers the greatest depth and breadth of functionality and the fastest and easiest way to schedule a meeting. We deliver this by anticipating market and organizational trends and listening to our customers’ needs.

  • Mid 1980s

    Mid 1980s

    With a single system, EMS enables people to see accurate meeting and room schedules and find and book a room across multiple buildings and departments.

  • Late 1980s

    Late 1980s

    Employers and employees need services such as catering, facilities, IT, and security incorporated into their meetings. EMS provides a centralized, computer-based system for the ordering, communications, and billing with service providers.

  • Mid 1990s

    Mid 1990s

    Microsoft® Outlook is the defacto email and calendaring tool for scheduling simple meetings, but is not well-suited for managing the entire meeting lifecycle. EMS works with Outlook to handle scheduling and managing meetings, rooms, events and services.

  • Late 1990s

    Late 1990s

    With the explosive growth of real estate, EMS scales and makes it easier to book meetings and rooms located in disparate global locations, buildings, and time zones.

  • Mid 0s

    Mid 2000s

    As employees increasingly work outside the office, EMS integrates with web-based video conferencing. By centralizing these resources in a single solution, EMS makes it easy to hold virtual meetings.

  • Late 0s

    Late 2000s

    With fewer employees in the office, companies ask, “Do we need all this space?” EMS adds extensive reporting to inform real estate decisions and reduce costs.

  • Early 2010s

    As employers design their Workplace of the Future initiatives to support activity-based work, EMS expands the types of schedulable space such as desks, quiet rooms, collaboration areas, and team rooms.

Living and breathing great meetings

We never stop thinking about how EMS can help you create great meetings. To help ensure that EMS addresses every stage of a meeting today and tomorrow, we developed the Meeting Lifecycle — Schedule, Service, Host, Attend, and Follow Up. This lifecycle informs our product development principles and vision.

In the future, EMS will know your meeting and room preferences, habits, and location and will automatically anticipate and suggest the best fit for your needs.


Living and breathing great meetings

Delivering an exceptional customer experience

At EMS, we’re committed to ensuring every interaction with our customers is a positive, valuable one. Each EMS team member, across every department is committed to making doing business with us something special. We strive to earn our customers’ business each and every day.


Let us prove the value. Get started today.

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