Make meeting scheduling simple

Finding the ideal place to meet or work is a task faced by employees every single day. EMS makes it faster and easier to book meetings and rooms from tools such as Microsoft® Outlook or your mobile device — supporting flexible, activity-based workplaces and helping to increase productivity and employee satisfaction.

WATCH THE DEMO VIDEO: MAKE IT EASY TO CREATE GREAT MEETINGS

Keep meetings simple

Quickly and easily find and book rooms for any kind of meeting

Quickly and easily find and book rooms for any kind of meeting.

  • Filter available meeting rooms by location, capacity, available resources and services, and more.
  • Be alerted if some or all requested dates and times can be accommodated for recurring meetings.
  • Browse and view a list of meetings currently happening.
  • Use your Apple or Android device for on-the-go scheduling and more.

WATCH THE DEMO VIDEO: USING THE EMS MOBILE APP

Permissions-based access

Permissions-based access

  • Create room-specific reservation templates with varying levels of information or approvals that are needed to make a reservation.
  • Set up user-specific reservation templates to customize rules and processes for reservations based on seniority or role.
  • Use the HR toolkit integration to automate user account management from a centralized system.
Integrate with other meeting and building systems

Integrate with other meeting and building systems

  • Save time by scheduling a meeting’s room, resources, services, and attendees, without ever leaving Microsoft Outlook.
  • Automate heating and cooling based on room usage by integrating with HVAC systems to save energy.
  • Automatically replicate video conference reservations into your video conferencing system.
Leverage room usage metrics

Leverage room usage metrics

  • Identify how many hours a room is empty and calculate the cost of unoccupied space.
  • Find trends in room usage, such as who is using the space, for what types of meetings, and for how long.

LEARN MORE ABOUT UTILIZATION STATISTICS IN EMS

Easy access to your meetings with EMS

FOR DESKTOP
FOR DESKTOP

Get a high level view of your meeting and room scheduling operations using EMS on your desktop. Run reports for a full view of room and resource utilization.

FOR WEB
FOR WEB

Find and book an available workspace using the EMS Web App. Use the floor plan for a visual way to find and book workspace.

FOR MOBILE
FOR MOBILE

Find, book, check in, or cancel workspaces with the EMS Mobile App for Apple and Android devices.

FOR KIOSK
FOR KIOSK

Use EMS to publish meeting information and floor plans to a touchscreen kiosk located in a common area or lobby for employees and visitors to find their way.

FOR ROOM SIGN
FOR ROOM SIGN

Let employees and visitors know they’re in the right place by displaying EMS on wall-mounted room signs with at-a-glance room availability and real-time meeting information.

FOR OUTLOOK
FOR OUTLOOK

Find and book available rooms, as well as book any necessary resources, all within Microsoft® Outlook.

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