Hundreds of Complex Meetings Daily
In 2006, a Fortune 100 Financial Organization employed more than 6,000 people that worked in 30 offices throughout the country. The company had about 300 meeting rooms, 150 of which were part of conference centers in New York, Denver, and Charlotte. Hundreds of meetings and events took place in these conference centers daily, as well as many video conferences between different locations. Each event had different space and resource requirements, ranging from the simplest of setups for a brief staff meeting to a long list of audio / visual equipment, catering and other services for a customer meeting.
The organization wanted a solution to accommodate its detailed scheduling process for the New York and Denver offices. Managers needed statistical reports to track room utilization, reservationists and employees needed rapid room scheduling, and the A/V department required detailed inventory and tracking. Most importantly, everyone wanted a solution that was powerful, flexible, and adaptable.
Obtaining Efficient Meeting Management with EMS
The Fortune 100 Financial Organization selected EMS Software as their meeting and room scheduling solution. With EMS, the organization's process for reserving meeting space and allocating resources resulted in:
- 98% reduction in requests to an outsourced help desk by enabling users to make their own reservations, translating to significant cost reductions.
- Improved communication between the organization and its catering providers. Users have access to menu details, service orders, and billing information.
- Reduced administrative overhead by reallocating staff from event planning and logistics to higher value tasks like customer service.