Thank you for downloading. Please fill out the form to have the PDF delivered to your inbox.

You're all set! The PDF has been sent to your inbox.

Close

Feature Comparison of the EMS Web App and EMS for Microsoft Outlook

EMS Software™ provides a variety of access points for booking or requesting meetings, finding spaces and resources, and updating or canceling existing reservations. While many of the functions are universal, such as booking an unmanaged space, it’s good to understand the differences among the access points. This datasheet compares these three tools.

 

Find out which product is right for your organization

Predictable Annual Costs
EMS FOR OUTLOOK

EMS for Microsoft® Outlook is an optional add-in that integrates the EMS room reservation process directly with Outlook. As users create calendar items and invites, they can simultaneously view room availability and attendee free/busy information as well as can book and manage their meetings directly within Outlook.

Increased Efficiency
EMS WEB APP

The EMS Web App is an optional but popular web application that allows users to access EMS through a browser on any Internet enabled device. The EMS Web App lets you see your reservations, create new reservations, change existing reservations, and search for existing events.

 
Reduced Risk
EMS WEB APP W/ EXCHANGE

By deploying the EMS Integration to Microsoft Exchange, your organization can enhance the capabilities of the EMS Web App. With Exchange Integration, you can view the availability of meeting rooms and attendees, and send Microsoft Outlook meeting invitations, all from within the Web App.

 
 

Feature comparison chart

This table below outlines the functionality and features that are available with each tool.

FUNCTIONALITY EMS WEB APP EMS WEB APP W/ EXCHANGE EMS FOR OUTLOOK MICROSOFT
OUTLOOK ALONE
AVAILABLE ROOM INFORMATION
See alerts on rooms      
See notes about rooms      
See features of rooms      
See properties of the rooms      
See capacities of the rooms      
See images of the rooms      
See images of the resources      
See building and room URL      
TOOLS FOR SEARCHING AND LOCATING SPACES
Searches by set up/capacity    
Displays My Favorite Rooms      
Has search views      
Has search areas      
Offers help text    
MAKING A RESERVATION
Making a Reservation        
Book a single meeting        
Make a meeting/space request        
Invite others to a meeting      
Book a desk/workspace (hoteling)        
Can add services      
Handles random-pattern meetings  
Handles recurring meetings        
Books across multiple time zones        
Books video conference meetings        
Checks free/busy schedule of colleagues      
Search for remaining occurrences    
Books video conference meetings      
Includes terms and conditions on reservation      
Includes terms and conditions on categories      
Allows visitor management    
Supports form fields for custom questions      
Honors web process template rules      
  1. Web App will book the conflicts in a conflict status. User will receive instructions on how to resolve.
  2. Help text only shows on Help tab.

For more information regarding EMS for Outlook and the EMS Web App, visit www.emssoftware.com or our online documentation site www.success.emssoftware.com

 

GET STARTED
To learn more about these products, including pricing, contact EMS Software today at +1.800.440.3994 or info@emssoftware.com.

 

To learn more about cloud services, including pricing, contact EMS Software today.
+1.800.440.3994 | info@emssoftware.com

ABOUT US
EMS Software™ helps millions of people create great meetings. AIG, Yale University, Accenture, and thousands of others rely on EMS Software to increase productivity, attract and retain people, reduce costs, and differentiate their brand. EMS Software offers the greatest depth and breadth of functionality, the fastest and easiest way to schedule a meeting, and an exceptional customer experience. For more information, please visit emssoftware.com.

Let us prove the value. Get started today.

get started contact us