Built-in, full-service invoicing

In EMS, you can bill on whatever cycle is convenient, whether that’s per event or weekly. At a high-level, billing is a two-step process: generating invoices prior to a meeting or event and processing received payments afterwards. EMS supports your billing processes, allowing you to quickly:

Set rate schedules and pricing plans for spaces, resources, and services.

Set rate schedules and pricing plans for spaces, resources, and services.

Generate invoices for all of your meetings, events, and rentals.

Generate invoices for all of your meetings, events, and rentals.

Allocate charges for bookings across multiple cost centers.

Allocate charges for bookings across multiple cost centers.

Post billing transaction reports directly into your accounting system.

Post billing transaction reports directly into your accounting system.

Retrieve invoices and payments using the transactions browser.

Retrieve invoices and payments using the transactions browser.

Track every deposit, payment, and adjustment for your business.

Track every deposit, payment, and adjustment for your business.

Generating invoices

In EMS, you can generate invoices based on reservation number, date range, or both. For example, you could generate invoices for all bookings in Reservation #1829 that occurred last month. After you have generated the invoices, EMS tracks the amount due and the age of the invoices.

As part of this process, you can generate the Billing Worksheet report to review the dollar amounts for the bookings that require invoices. You can correct any discrepancies that you note in the report by editing the booking or booking items in question, or void invoices if needed. You can reprint both non-voided and voided invoices on demand.

Processing received payments

Once you have confirmation that a payment has been made, the Payment Entry function will complete the billing process. This function is also used to enter deposits made against a reservation before invoicing or booking and to enter adjustments. You can easily search for all invoices within the system.

Pre-built billing reports

  • Ageing Report
  • Statements
  • Transaction Report
  • Voided Transaction Report
  • Invoice Detail Report
  • General Ledger Distribution

While EMS is not a payment processing platform itself, it can be linked to these types of solutions through the EMS API or via third-party tools from our technology partners.

How to bill per event in EMS

Create reservation. Validate pricing and send confirmation.

Create reservation. Validate pricing and send confirmation.

Apply deposits as received.

Apply deposits as received.

Event takes place.

Event takes place.

Preview event charges, identify corrections and update if needed.

Preview event charges, identify corrections and update if needed.

Run invoice.

Run invoice.

Post payments as received.

Post payments as received.

Access billing reports as needed.

Access billing reports as needed.

How to bill on a weekly cycle in EMS

Preview charges for the week (Billing Worksheet) and make any corrections.

Preview charges for the week (Billing Worksheet) and make any corrections.

Run invoice.

Run invoice.

Review/Print Invoice Details Report.

Review/Print Invoice Details Report.

Apply payments as received.

Apply payments as received.

Access Billing Reports as needed.

Access Billing Reports as needed.

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