Connect with other systems to create a comprehensive solution

Standalone systems are a thing of the past. In the digital age, your key systems must exchange data and information. The EMS API and connectors provide connections for most integrations, including:

Human Resources Information Systems
Facilities Management Systems
Resource Management Systems
Microsoft Exchange / Outlook
Integrated Authentication
Video conferencing
Student Information Systems (SIS)
Digital Signage
Building Automated Control Systems

Exchanging data with the EMS API

The EMS Application Programming Interface (API) has been adopted and proven by EMS partners worldwide, including Crestron, Echo360, Visix, and Delta Controls. With the EMS API, you can:

  • Retrieve and manipulate EMS data with read-only API calls.
  • Add and update data directly into EMS with updating calls.
  • Integrate with digital signage, lecture capture, HVAC systems and much more.

The EMS API Reference Guide includes extensive documentation, samples, and best practices for integration.

Connect your buildings and people to EMS


Simplify the administration of and between HR and facilities using the EMS Human Resources (HR) Toolkit and Facility Management (FM) Toolkit. These toolkits connect EMS to your Human Resources Information System (HRIS) and Facility Management Systems (FMS).


Using the EMS toolkits, you can:

  • Eliminate duplicate information and planning mistakes.
  • Provide timely updates of any new or altered user information.
  • Link and sync calendars with scheduling.
  • Coordinate service and resource usage with the proper systems.
  • Ensure the right users have the right privileges.

The EMS HR Toolkit syncs to your HRIS at your chosen frequency, keeping EMS up to date without having to perform manual maintenance.



The EMS FM Toolkit synchronizes the space inventory between your facility management systems and EMS, ensuring accuracy across all systems.


Integrating with Microsoft® Exchange

EMS works with Exchange Web Services (EWS) through the EMS Web service to retrieve information on attendee free / busy status. By connecting EMS to EWS, you can:

  • Invite attendees from both Outlook and the EMS Web App.
  • Keep your Outlook calendar in sync with any EMS reservations.
  • Support the Exchange Integration (formerly Plan-A-Meeting) Web service.

Using integrated authentication (AD/LDAP)

EMS integration with Active Directory (AD) / LDAP lets your organization use your HR data, such as existing user records and accounts, as the sign-in credentials for EMS. As employee information and status change, this integration updates to EMS at a chosen frequency, reading groups and assigning roles based on that information.

If you already have AD / LDAP information populated, you can easily reference that data as Single Sign-On (SSO) authentication.

Dial in your video conferencing

EMS eliminates the complexities of scheduling video conferencing through automatic features and integration tools for Cisco TMS. With EMS, you can:

  • Select multiple endpoints, such as conference locations.
  • Auto-add equipment within a reservation.
  • Link VC as a resources to specific spaces.
  • Sync all bookings by time zone.
  • Create detailed VC Setup Worksheets for coordinators.
  • Automatically replicate reservations into your VC system.

Student Information Systems integration

EMS pulls course data from Student Information Systems (SIS) in order to facilitate room scheduling for courses. This bi-directional integration allows rooms assigned in EMS to be written back to the SIS. With EMS SIS integration, academic institutions can:

  • Pull course and instructor information from the SIS to create multiple scheduling scenarios.
  • Quickly publish selected scheduling scenarios for students and instructors to view.
  • Allow departments to collaborate online for a paperless planning process.

Digital signage integration

Digital technologies help people work smarter, improve their workplace experience, and foster pride in being part of a 'cool' organization. Placed outside the entrance to meeting rooms, wall-mounted digital signs with EMS software allow employees to book themselves into reservable spaces.

The EMS Room Sign App displays real-time meeting information and at-a-glance room availability on wall-mounted room signs. It supports Apple, Android, and Microsoft tablets, and integrates with popular room sign products, such as Creston Connected Scheduling Application and Steelcase RoomWizard, a separate EMS module.


Building automated control system integration

Unused space often has heating, cooling, and other utilities continually running — equating to a large, unnecessary expense. The EMS API helps organizations reduce costs by integrating with Heating, Ventilation and Air Conditioning (HVAC) systems to automate heating and cooling based on room usage.

Minnesota State University reduces energy costs and saves time

Read how Minnesota State University Moorhead reduced energy costs by $1 million annually and saves 10 to 15 labor hours per week in HVAC and building control system management.


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