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EMS Conference Room Scheduling Software Features

Employee expectations  are changing

Space Usage Analytics

EMS analytics lets you drill down into your data and track metrics like utilization, cancellations and service changes. Use this information to increase productivity, reduce costs, improve utilization and rethink workplace design. 

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Check-Ins 

Employees can easily check into spaces using kiosks, desktop or the mobile app. They can also reserve spaces in advance and use email alerts, floor maps and search filters to find the perfect space to suit their needs. 

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Admin Alerts

Admins can easily add new meetings to the calendar, link relevant documentation, access reports and receive customized updates and alerts from one centralized location. 

Real estate is one of your highest expenses

Mobile Booking 

EMS users can book or request spaces via mobile device, through a calendar tool like Microsoft Outlook or using an on-location digital sign or touchscreen kiosk. Users can also filter to find rooms based on location or included technology.  

Your workspaces matter more than ever

Invitation Management 

Send automated confirmations, change notifications, check-in requests and more to individual attendees or groups. At the meeting time, help attendees feel welcome using customized badges, email notifications and digital signage. 

Real estate is one of your highest expenses

Sophisticated Reporting 

Access over 100 built-in reports about billing, resources, attendance, sales and production or create customized reports based on your unique needs and parameters. 

Your workspaces matter more than ever

Security Features 

When necessary, add security personnel to event notifications. You can also hide sensitive details based on room, status or event type. 

Your workspaces matter more than ever

Digital Signage 

Using the EMS Room Sign App, you can add sleek digital signage to your meeting spaces that displays room availability, reservation details and meeting information.  

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Your workspaces matter more than ever

Comprehensive Integrations 

EMS integrates with frequently used tools including Microsoft® Exchange, Microsoft® Outlook, Skype for Business, Polycom, Student Information Systems (SIS), building utilities and more.

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Re-Open to a Flexible and Safe Workspace

Ensure that your conference rooms, meeting rooms and other meeting spaces are flexible, agile and safe for employees and visitors.


  • Keep Everyone Safe

    Use EMS reports and digital capabilities to record attendance in case of disease transmission, set employee capacity limitations, reconfigure workspaces to allow for social distancing and more.


  • Increase Productivity

    Decrease inefficiencies like team members waiting for visitors or searching for an open room to book so they can be focused and productive.


  • Receive Comprehensive Information

    Receive all actionable space details, including how your spaces are being used, who’s in the office and which spaces might need attention or reconfiguring.


  • Book a Variety of Spaces

    Find the right room or space for your needs – a desk, workstation, meeting room, or conference space – and filter results based on location, available resources and capacity.

Conference Room Scheduling Software Benefits

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TESTIMONIALS

  • EMS Software is truly phenomenal. EMS helps our team schedule very efficiently because their software is so easy to use. It has saved us countless hours since we installed it, and our staff is extremely pleased with the way it functions.

    - Fortune 100 Financial Organization


  • EMS is flexible enough to support standardized processes and data management across the system, while also handling some specific, unique needs for individual campuses.

    - JAMA YUSUF, OIT Development Manager, CSCU


  • EMS allows us to efficiently manage room reservations and resources using a distributed model across our campuses and schools. The ability for faculty, staff, and students to make room reservations and have clear visibility into their schedule has positively impacted our overall operational efficiency of managing space across the university.

    - KYLER KEEL, Tufts University


  • We started the implementation process by doing exploratory visits to each college, and did a needs analysis to understand how they conduct their day-to-day facilities management. We came up with a report out of each college. We looked for the commonalities across colleges, and adjusted the implementation to best fit them all.

    - JAMA YUSUF, OIT Development Manager, CSCU

     

  • EMS allows us to efficiently manage room reservations and resources using a distributed model across our campuses and schools. The ability for faculty, staff, and students to make room reservations and have clear visibility into their schedule has positively impacted our overall operational efficiency of managing space across the university.

    - Tufts University

Integrations for Conference Room Scheduling Software

Connect to your favorite apps, tools and software, including:

  • Microsoft Exchange
  • Microsoft Outlook
  • Skype
  • Microsoft Teams
  • Zoom
  • G-Suite
  • Google Calendar
  • HR systems
  • Sensors
  • Video conferencing
  • Facility Management
  • HVAC
  • Customer-Specific Applications

FAQ

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