Top Five Trends in Workspace Optimization

May 24, 2018


Ask yourself: Is your workplace driving value?

Odds are, your company is missing out on crucial opportunities to optimize your work environment. Opportunities like gaining data-based insight into actual space utilization; engaging and connecting employees, even when they’re working off-site; and using technology that increases efficiency and encourages workplace empowerment.

Chances are also good, however, that this is about to change. Leading companies have shifted from "cubicle farms" to dynamic neighborhoods and have become a culture of work anywhere, anytime. Tech innovations and real estate pressures have caused a sea change in how we think about office space. As a result, businesses everywhere are making the shift to a digital office that is empowered, inspired and elevated.

Here are the five trends driving this transformation.

  1. Workspace optimization is becoming a competitive differentiator. Look around and you’ll see just how critical optimizing your workplace operations is a requirement for success. Between 30-40% of workspaces are underutilized on a typical day, and these wasted workspaces are costing you more than $10,000 dollars annually per workspace, according to recent research from JLL. You can’t afford a “business as usual” mentality. Modern organizations are recognizing these realities and growing strategically to gain a competitive advantage.
  2. Welcoming environments are continuing to drive employee experience. From the team-oriented baby boomers to the self-sufficient Gen Xers to the technology expert Millennials and Gen Z “nexters,” your diverse workforce is challenging to manage. But this reality also provides you with a great opportunity to grow your workplace so that it fosters the collaboration and connectivity that your employees crave and expect. We’re not there yet – Gartner research shows that only 11% of employees are completely satisfied with the workspace provided by employers – but businesses are starting to build exceptional work environments to create more welcoming and collaborative experiences.
  3. Mobile-friendly, tech-infused workplaces are becoming the new normal. Say goodbye to the days of the 9-5, tied-to-the-office workforce. The digital revolution has changed the way we conduct our daily business, with employees, devices and data no longer confined to the desk or the office. Mobility and flexibility have become the expectation for many employees, and companies are offering remote work options to recruit and retain top talent. They’re focusing on helping employees stay connected through technology like video conferencing software, to ensure individuals are productive and engaged with peers.
  4. Real estate is increasingly seen as a boon instead of a burden. Real estate typically is one of the top two or three expenses for any business, and under-utilization of this valuable resource costs money and impacts your bottom line. But these days, businesses are seeing a major shift in how they view real estate investments. The savvy ones consider real estate not as a cost but as an avenue for driving value. Multi-use spaces, hoteling or hot-desking, and open floor plans serve up new efficiencies, enabling organizations to make the best possible use of their real estate footprints.
  5. Companies are turning into ultra-empowered workplaces. So, what exactly is an empowered workplace? We’re seeing three key characteristics emerge. One, all components work together to ensure the office runs as efficiently as possible; connected hardware and systems exchange vital information and ensure smooth operations. Two, flexible work options, including improved mobile access and a variety of smart workspaces, offer inspiration through an exceptional employee experience. And three, integrated services and resources ensure streamlined meetings, impress visitors and VIPs, and increase overall productivity with time-saving tools and technology.

Paying attention to these trends will help you make the strategic technology and real estate investments today’s workplace reality requires. By integrating your complex organization into a scalable and highly configurable system, creating an inspiring environment that your employees adapt to with ease, and utilizing key data insights to make smarter business decisions, your organization will transition from a traditional, outdated office to a more modern, empowered and digital workplace.