Introducing the New EMS Mobile App

PG Bartlett | July 1, 2016

We’ve built our June 2016 release specifically to meet the needs of everyday users – people who just want to book a meeting or reserve a space to work, practice, or study. They expect to accomplish their task with the fewest possible clicks, in the least possible time, and without any training or help – and we’re confident that we’ve achieved our goal of enabling them to do that.

The EMS June 2016 release will give your everyday users a fast, intuitive way to book meetings and space. This release focuses on three ways to access and interact with EMS:

  • New EMS Mobile App
  • Enhanced EMS for Microsoft® Outlook
  • Updated EMS Web App

In this blog post, we’ll review some top highlights of the EMS Mobile App.

On-the-Go Scheduling with the EMS Mobile App

The EMS June 2016 release includes a new mobile app. Available for both iOS and Android devices, the EMS Mobile App lets everyday users get what they need from EMS while they’re on the go. For example, they can use the EMS Mobile App to:

  • Create, view, change, or cancel existing reservations.
  • Invite attendees to a meeting.
  • Check-in to a reservation.
  • End an in-progress reservation early.
  • Scan a QR code to book or check into a room or workspace.
  • Secure access to the app with two-factor authentication using Google Authenticator.

The EMS Mobile App lets everyday users get what they need from EMS while they’re on the go.


In addition to the list above, the EMS Mobile App also includes the following capabilities and more — designed to make it faster and easier for everyday users to book a meeting or reserve a space.

  • Favorites: The EMS Mobile App knows users’ favorites and will offer them when they create a new reservation.
  • Geofencing: You can set up EMS to allow users to check in to a meeting or workspace only if they’re within a specified distance from the building that contains their space.
  • QR code: As part of the release, we’ve added the capability for EMS to assign and produce QR codes for spaces and then use the EMS Mobile App to interact with those spaces. With only two clicks, users can use the EMS Mobile App to scan the QR code associated with a workspace or room. If they’ve booked the workspace or room, then the app will check them in. If they have not booked it, the app will either let them book it or tell them that someone else has already booked it.
  • Maps: To navigate to a building where a user has a reservation, they can click on the map icon to switch to their smartphone’s navigation app, which will automatically receive the address of the building from the EMS Mobile App.

The EMS Mobile App is designed to make it faster and easier for everyday users to book a meeting or reserve a space.

In terms of accessibility and authentication, the EMS Mobile App supports enterprise-level deployment and security requirements. For example:

  • Deployment: to give your users access to the EMS Mobile App, you can either send them to the public Apple and Google app stores or deploy the app privately, using a Mobile Device Management (MDM) system such as MobileIron.
  • Authentication: the EMS Mobile App supports a variety of approaches to authentication such as NTLM, SSO, LDAP, and two-factor authentication through Google Authenticator.

Further, we’re making the EMS Mobile App on both Apple and Android devices. The app is supported on Apple iOS 8.x and 9.x and Android 4.4, 5.0, and 6.0.

The EMS Mobile App is available via the EMS Support Center, as well as the Apple App Store and Google Play store.

We hope you’re as excited as we are about the EMS Mobile App. Feel free to share your comments below.

Stay tuned. Next week, I’ll discuss the enhanced EMS for Outlook and updated EMS Web App.

PG Bartlett
written by PG Bartlett, Vice President of Product

As EMS Software’s Vice President of Product, PG has responsibility for product strategy, product management, product development and product support. His focus is to deliver maximum value to customers through software that’s simple, fun and empowering. PG is dedicated to excellence and presents a user-focused and experience-driven vision for EMS products.

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